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The SCI is an important part of the Local Development Plan. It sets out how we will engage with our community in the planning process.
We aspire that the community can be involved in the planning of the environment through the
preparation of planning policy documents and in processing planning applications.
The main aims of the SCI are to encourage the community to:
This document seeks to explain what that involvement will be and what stakeholders and the
community can reasonably expect.
The SCI needs to be updated every five years. The revised SCI reflects lessons learnt from the
previous one and the earlier phases of involvement in the Local Plan, looks at changing resources and practices and the changing ways of using technology and social media platforms since the adopted SCI (2006).
Opportunities for community involvement in the planning process usually occur in two distinct areas:
Different regulations and procedures apply to these two areas and the remainder of the document is structured to reflect this.
Councillors have an important role within the planning system, as both decision makers and as
community representatives. The general public can make their views known to their local Parish
Councillors, ward Councillors, who can make representations on their behalf. Councillors are
a vital link between the local community and the Council.
City Councillors also make decisions on planning issues, such as adopting Planning Policy
documents and in deciding planning applications.
In addition to the requirements of the Planning Regulations, we will also consult with the Inclusion Reference Group Members. Completing an EHRIA evidences that we meet and go beyond the legislative requirements of the Equality Act 2010, specifically the Public Sector Equality Duty.
Additionally it supports the Achieving Preston Priorities, particularly around fairness and social
Planning policy is used by planners assessing planning applications, and others with influence over investment, to guide decision-making in a consistent manner.
This is to ensure that it contributes to delivering the Council’s strategic objectives or vision for the future in the most effective way possible. The most important component of local planning policy is the Local Plan, which includes several parts: The Core Strategy and the Local Plan Policies Map.
In addition, planning policy includes Supplementary Planning Documents, the Community Infrastructure Levy (CIL) Charging Schedule and any Neighbourhood Plans produced locally.
The National Planning Policy Framework encourages early and meaningful engagement and collaboration with neighbourhoods, local organisations and businesses is essential.
A wide section of the community should be proactively engaged, so that Local Plans, as far as possible, reflect a collective vision and a set of agreed priorities for the sustainable development of the area.
When undertaking any formal consultation or formal adoption of a document, we will ensure that the most up to date Planning Regulations are complied with.
As a minimum consultation will include:
Any consultation will be publicised as widely as possible to allow as many people, organisations, businesses and interest groups as possible, an opportunity to be involved.
There is also a range of organisations that we have a statutory duty to consult. These organisations include Councils, infrastructure providers and government bodies.
We have a duty to co-operate with a number of organisations. We are required to engage constructively, actively and on an ongoing basis with these organisations.
If you would like to be consulted on Local Plan related matters, you can be added to the Local Plan consultation list and receive updates.
The Council will keep you updated with any new plans and documents which will seek to obtain
the views of as many people and organisations as possible as part of this process.
The previous SCI was focused on early engagement with the public. This included public exhibitions, drop in sessions and workshops. These events were expensive, required a lot of staff to run and set up, and the outcomes were poor and often not planning related.
It was decided that it was far more efficient and effective to attend other events that acted as attractors in their own right with more interactive activities. In order to access a more representative sample of views we also make use of other sources of information such as corporate surveys and meetings with targeted groups to gauge people’s preferences, concerns etc.
In the interests of effective and efficient early engagement with technical stakeholders moreover, an emphasis on workshop-based engagement was proven to be a good way to gather views and expertise from a wide range of organisations and notes of these meetings to be included as representations.
Having undertaken and evaluated a series of formal consultations on Local Plan documents, it was decided that these needed to be supplemented with continuous engagement of local people, making better use of wider corporate resources.
The following challenges to engagement and consultation on planning matters in Preston can be identified, alongside various opportunities to tackle them and improve involvement in planning.
Since the previous SCI was adopted, there have been significant advances in technology and
increased availability of internet access. The majority of people now have access to the internet.
For consultation purposes, primarily emails will be sent to all statutory consultees and people signed up to receive our planning Policy updates. We will have the Consultation on our website and also post on our social media channels – Facebook and Twitter.
For those people without internet access, it is available to the public at all of the libraries in the
Where possible for any consultation documents we will aim to produce an ‘easy read’ document
for people that struggle to read which will aim to summarise the document picture format.
When people have no access to the internet paper copies can be sent out.
Where required and where neighbouring land or buildings can be clearly identified, notification
letters are sent to the occupiers. Site notices are displayed in cases where the occupiers of neighbouring land or buildings cannot be identified.
Sometimes site notices will be posted in addition to neighbour notification, where neighbours can be identified.
Consultees, neighbours and any other interested parties can view the plans and information submitted with the application on our website.
For those without access to the internet, an appointment can be made to view the plans at the Council’s offices by telephoning 01772 906912.
Consultees are requested, and anyone else is invited, to make comments within 21 days.
Comments should be made in writing and can be submitted via the Council’s website, by email to the Planning Department’s mailbox - email@example.com or by letter.
Such correspondence will not be acknowledged but any responses received within the consultation period which raise planning related issues will be considered as part of the determination of applications.
Lists of new applications are published on the website on a weekly basis. These lists provide information including the site’s location, the ward, the nature of the development proposed.
We are committed to involving the community in determining planning applications. Although it is not mandatory the Council believes that engagement by the applicant with the community prior to the submission of a planning application can be advantageous to all parties involved.
In the case of significant planning applications we encourage applicants to carry out community consultation prior to formal submission.
Methods of community consultation will vary depending on the type and scale of development, but may include informing occupiers of nearby properties, ward councillors, Parish Councils where applicable and amenity and community groups.
On smaller scale developments, applicants are advised to discuss proposals with their immediate neighbours prior to submission.
Pre-application discussions with us provide a valuable opportunity to improve the quality of
applications, enable us to raise awareness of any local issues, allow decisions to be made more quickly and provide more certainty for applicants.
For major developments, we offer a Development Team Approach involving a multidisciplinary team of professionals from key partners in the development process. We provide pre-application advice on minor schemes including domestic extensions.
Information on whether planning permission is likely to be required for a range of common development projects can be obtained from the Planning Portal’s website.
Amendments may be made to a proposal following negotiation between planning officers and applicants. There is no statutory requirement for the Local Planning Authority to publicise any changes to applications. Where amendments make significant changes to a proposal, we will consult the statutory consultees and will notify neighbours and other interested parties, where the changes affect their interest.
When a decision has been made the decision notice is sent to the applicant (or the applicant’s representative) and is published on the Council’s website.
If an appeal is lodged against the refusal of permission we will notify in writing all those notified of the original application and anyone who made written representations. We will forward all representations received on the application to the Planning Inspectorate.
We will advise anyone notified of the process to be followed and the arrangements for sending in any further representations.
If you require help with something in this section, please contact us.