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For all events taking place on Council land as a minimum you must provide the following information:
Organisers of larger scale events or event that hold specific or significant risks may be requested to produce further documentation.
If you are planning a large scale or high risk event such as a carnival, pop concert or firework display, you need to provide an event manual, outlining how you intend to deliver your event safely. We can provide a template event manual if you need one.
The plan should be accompanied by the information required to host an event on council land (as described above), which will then be circulated to the Event Safety Advisory Group made up of representatives of the City Council, County Council and Emergency Services. This group will review the plans and identify any suggestions or requests for further information.
Once an event application has been approved, the organiser will receive an agreement letter from the Council outlining the terms and conditions for the use of the venue.
For all events with food traders, the Council requires the below information a minimum of 2 weeks in advance of the event.
Following this initial information, food traders will need to meet and provide evidence of the below requirements in order to trade at events:
Failure to comply with these terms may result in your application being declined and/or food traders not being permitted as part of your event.
For events taking place on Avenham and Miller Park there are certain factors to consider around food concessions at events.
The Park features a public café with a wide range of hot and cold food and beverage, further information about their services or get in touch and discuss your catering needs.
All requests to host events with catering on Avenham and Miller Parks will be assessed on a case by case basis.
Catering will be considered on events with:
The Event Planning Guide which can be found in the document section on this page, provides a full guide to the different areas you need to consider when planning an outdoor event and is intended for first time and non-professional event organisers.
There are also a series of detailed reference guides you can download from the document section on this page covering the potential elements of your event and a checklist of the paperwork you need to collect, these including:
Once your event has been approved, why not promote your event on the Preston Guild City - what's on calendar.
If you require help with something in this section, please contact us.