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As a employer there is a legal requirement to report certain accidents or incidents under the Reporting of Injuries Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). This system must only be used by employers or their representatives.
Click on the links below to:
All incidents can be reported online but a telephone service remains for reporting fatal and major injuries only - call the Incident Contact Centre on 0845 300 9923 (opening hours Monday to Friday 8.30am to 5.00pm).
Reporting accidents and ill health at work is a legal requirement. The information enables the enforcing authorities to identify where and how risks arise and to investigate serious accidents. The enforcing authorities can then help and advise you on preventive action to reduce injury, ill health and accidental loss - much of which is uninsurable.
If one of your employees, a self-employed person, or a member of the public is killed as a result of your work activity, you must report the incident immediately.
If there is an accident connected with work (including an act of physical violence) and your employee, or a self-employed person working on your premises, suffers an over-seven-day injury you must report it to the enforcing authority within 15 days.
An over-7-day injury is one which is not "major" but results in the injured person being away from work or unable to do their full range of their normal duties for more than seven days.
If you are informed by a doctor that an employee is suffering from a work related disease, then it must be reported. There is an extensive list of notifiable diseases in the regulations on the legislation.gov website.
If something happens which does not result in a reportable injury, but which clearly could have done, then it may be a dangerous occurrence which must be reported immediately. Dangerous Occurrences are also listed in the regulation's.
If you are a distributor, filler, importer or supplier of flammable gas and you find out (either directly or indirectly) that someone has died or suffered a 'major injury' in connection with the gas you:
You must immediately report it to the Incident Contact Centre.
If you are an installer of gas appliances registered with the Council for Registered Installers (CORGI), you must provide details of any gas appliances or fittings that you consider to be dangerous, to such an extent that people could die or suffer a 'major injury', because the design, construction, installation, modification or servicing could result in:
You must keep a record of any reportable injury, disease or dangerous occurrence. This must include:
You can keep the record in any form you wish. It is recommended that you use your accident book to record this information.
The incident contact centre will also send you a copy of the information provided to them, you should file this information away safely.
If you require help with something in this section, please contact us.